Managing Timeslots and Workshops

Overview

Timeslots are used to group workshops and manage scheduling for your event. Each timeslot has a tag, which helps communicate the selected workshop to attendees through the Email Builder.

Timeslots and Workshops

Timeslots

  • Tag: Each timeslot includes a tag that is used to indicate the selected workshop for attendees in email communications.
  • Workshop Selection: Attendees can choose from multiple workshops within a timeslot.

Workshops

  • Quantity Limits: Workshops can have a limited number of available seats. Once the limit is reached, the workshop becomes unavailable for selection in the registration form.
  • Date Range Availability: Workshops can be set to be available only within a specific date range.
  • Pricing: Workshops can have an associated price, which will automatically trigger the payment procedure during registration.
  • Available Seats: You can toggle the "Show available seats in registration form" option to allow registrants to see how many seats are left. If the seat limit is reached, the workshop will no longer be available for selection.
  • Allow Overflow: This option should be used with caution. If enabled, it will allow attendees to register even after the workshop is full, moving their RSVP status to "pending" and requiring manual follow-up to complete the subscription.

Setting Up Timeslots and Workshops

Creating a Timeslot

  1. Add Timeslot: Navigate to the Timeslots section and add a new timeslot.
  2. Assign Tag: Assign a tag to the timeslot for use in email communications.
  3. Add Workshops: Within the timeslot, add multiple workshops for attendees to choose from.

Configuring Workshops

  1. Set Quantity Limits: Define the maximum number of attendees for each workshop.
  2. Specify Date Range: Set the date range during which the workshop will be available.
  3. Add Pricing: If the workshop has a fee, set the price to trigger the payment procedure.
  4. Toggle Available Seats: Enable or disable the option to show the number of available seats in the registration form.
  5. Allow Overflow: Enable this option if you want to allow overflow registrations, but be prepared for manual follow-up.

Adding a timeslot to your registration form

You can easily add a timeslot to your registration form. You can find out here how that works.

Conclusion

Proper management of timeslots and workshops ensures a smooth and organized registration process. By utilizing tags, quantity limits, date range availability, pricing, and visibility options, you can effectively manage workshop selections and attendee communications for your event.